✍🏽 About Writer
Writer is the full-stack generative AI platform delivering transformative ROI for the world’s leading enterprises. Named one of the top 50 companies in AI by Forbes and one of the best places to work by Inc. Magazine, Writer empowers hundreds of customers like Accenture, Intuit, L’Oreal, Mars, Salesforce, and Vanguard to transform the way they work.
Writer’s fully integrated solution makes it easy to deploy secure and reliable AI applications and agents that solve mission-critical business challenges. Our suite of development tools is powered by Palmyra – Writer’s state-of-the-art family of LLMs — alongside our industry-leading graph-based RAG and customizable AI guardrails.
Founded in 2020 with office hubs in San Francisco, New York City, Austin, Chicago, and London, our team of over 250 employees thinks big and moves fast, and we’re looking for smart, hardworking builders and scalers to join us on our journey to create a better future of work.
📐 About this role
You’ll provide high-level administrative support to the CEO, and coordinate closely with the CEO’s office team to ensure seamless operations and alignment across key initiatives. This role requires exceptional organizational skills to coordinate and manage complex travel arrangements, including flights, hotels, and ground transportation, all while adapting to frequent changes in the CEO’s travel schedule. Periodically, you will also assist the CEO’s office team in managing complex calendars and coordinating meetings across multiple time zones.
This role will support internal event planning and require regular liaison with other functions across the business to ensure smooth execution and alignment. Other requirements are expense report preparation in addition to other ad-hoc requests. Success in this role demands discretion, attention to detail, and the ability to anticipate needs in a fast-paced environment. This will be a six month contact with opportunity to convert to full-time employment.
🦸🏻♀️ Your responsibilities
Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries. In addition to these tasks, all travel details will need to be accurately tracked in a central spreadsheet for easy reference and coordination
Support internal event planning and execution, including logistics, vendor coordination, and on-site assistance
Coordinate with key stakeholders to draft emails on the CEO’s behalf, ensuring clear communication and timely responses in alignment with the CEO’s priorities
Assist in managing complex calendars, schedule meetings, and coordinate appointments across multiple time zones
Prepare, track, and process expense reports, ensuring compliance with company policies
Anticipate executive needs and proactively address administrative and operational challenges
⭐️ Is this you?
Exceptional administrative, planning and execution skills
Highly organized with exceptional attention to detail and the ability to manage multiple priorities
Strong communication and interpersonal skills, with a professional and proactive approach
Experienced in managing complex calendars and coordinating meetings across multiple time zones
Skilled in booking and managing travel arrangements, including flights, hotels, and transportation
Adept at handling expense reports and ensuring compliance with company policies
Comfortable supporting events, from planning to execution
Discreet and trustworthy when handling sensitive and confidential information
Tech-savvy with proficiency in Google Workspace, and other administrative tools
A problem-solver who anticipates needs and takes initiative in a fast-paced environment
Flexible and adaptable, able to thrive in a dynamic corporate setting
Curious to learn more about who we are and how we operate? Visit us here
🍩 Benefits & perks (US Full-time employees)
Generous PTO, plus company holidays
Medical, dental, and vision coverage for you and your family
Paid parental leave for all parents (12 weeks)
Fertility and family planning support
Early-detection cancer testing through Galleri
Flexible spending account and dependent FSA options
Health savings account for eligible plans with company contribution
Annual work-life stipends for:
Home office setup, cell phone, internet
Wellness stipend for gym, massage/chiropractor, personal training, etc.
Learning and development stipend
Company-wide off-sites and team off-sites
Competitive compensation, company stock options and 401k
Writer is an equal-opportunity employer and is committed to diversity. We don't make hiring or employment decisions based on race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other basis protected by applicable local, state or federal law. Under the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
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