Extended Workforce Program Specialist at OpenAI

About the Team

OpenAI Finance is responsible for ensuring the organization is set up for success in pursuit of its mission. The Procurement team advises our business partners to make the best investments, ensures we acquire the resources needed for growth, and enables our mission through efficient procurement practices.

 About the Role

As an Extended Workforce Program Specialist, you’ll coordinate onboarding, extensions, and offboarding for our extended workforce, as well as manage the extended workforce technology database. You’ll provide world class support to our hiring managers, stakeholders, and cross-functional partners. 

This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.

In this role, you will:

• Manage the entire lifecycle for the current extended workforce, focusing primarily on onboarding but inclusive of extensions and offboarding.

• Collaborate closely with hiring managers, IT, the HR onboarding team to ensure transparent communications and a seamless onboarding process from start to finish.

• Manage VMS Worker Profiles, including data entry, reconciliation, quality assurance, and accurate report generation.  

• Partner with Governance, Risk and Compliance team and contingent  vendors to ensure onboarding compliance

You might thrive in this role if you: 

• 1 - 2 years of extended workforce experience.

• Prior experience as a HR Coordinator (preferably onboarding).

• Have experience with Managed Service Providers (MSPs).

• Have experience navigating ATS, procurement systems, and shared lifecycle trackers for onboarding, extension, and offboarding purposes.

• Have a strong understanding of extended workforce classification types: W2 employees of a staffing agency or payroll provider, independent contractors, and consultants.

• Have deep knowledge in onboarding and lifecycle management.

• Are able to anticipate and proactively resolve lifecycle challenges to keep the lifecycle going smoothly.

• Are an effective communicator and thoughtful partner to cross-teams, such as HR, IT, and Security.

• Have acute attention to detail while operating in a dynamic, fast-paced environment.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. 

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. 

For US Based Candidates: Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link.

OpenAI Global Applicant Privacy Policy

At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.