POSTED Aug 16

Manager, Executive Assistants

at Cohere ⋅

AGI

GIS

RAG

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Who are we?

Our mission is to scale intelligence to serve humanity. We’re training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what’s best for our customers.

Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is the one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products.

Join us on our mission and shape the future!

Why this role?

The People Operations team at Cohere is looking for an Executive Assistant to support Cohere's SVP of Modeling, and to manage our global EA team.

In this dynamic and collaborative role, you will thrive in a fast-paced environment, working cross-functionally to provide high-value support. You will manage executive calendars, coordinate travel arrangements, enhance team cohesion through various initiatives, and take on diverse projects. Additionally, you will be responsible for managing a high performing team of EAs and Office Managers across the company.

We are seeking someone who is eager to dive into the challenges and opportunities that come with supporting our executive team. If you have a passion for providing seamless administrative support and contributing to a high-performing organization, this role is ideal for you.

In this role, you will:

Manage the day-to-day schedule for our SVP of Modeling, including calendaring, booking meetings and personal appointments, and other commitments to ensure a balanced and efficient workday

Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings

Oversee travel arrangements and logistics for our leadership team, including booking flights and accommodations, schedule, and expense reconciliation

Manage the day to day operations of the Admin team, including 1:1s, performance management, and career development

Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive. We’re looking for someone who loves to optimize operations and processes and is equally excited to share their ideas with our team!

Take on special projects like coordinating team events or community-building activities

Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality

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You may be a good fit if you have:

7+ years of experience working as an Executive Assistant or equivalent experience

2+ years of experience managing a high performing Admin team

You anticipate others needs and can work proactively to address them

Previous experience partnering with senior leaders in a fast-paced, innovative environment

You are a strong communicator, both written and verbal - and feel comfortable speaking to C-level stakeholders.

You are highly self-motivated and exercise discretion, tact, and professionalism

You’re detail-oriented, love staying organized, and stay cool under tight deadlines

Experience with tools like Slack, Google Calendar, Google Sheets, Google Slides

You enjoy a balance of collaborative and independent work.

Experience creating and maintaining positive working relationships with internal and external stakeholders.

If some of the above doesn’t line up perfectly with your experience, we still encourage you to apply! If you consider yourself a thoughtful worker, a lifelong learner, and a kind and playful team member, Cohere is the place for you.

We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

Our Perks:

🤝 An open and inclusive culture and work environment

🧑‍💻 Work closely with a team on the cutting edge of AI research

🍽 Free daily lunch

🦷 Full health and dental benefits, including a separate budget to take care of your mental health

🎨 Personal enrichment benefits towards arts and culture, fitness and well-being

🏙 Remote-flexible, offices in Toronto, New York, San Francisco and London and coworking stipends

✈️ Paid vacation

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