Payroll Specialist

The Team:

As a Payroll & HR Administration EMEA APJ team located in Munich and Madrid we are on an exciting path through a very interesting journey which is shifting into Global Payroll delivery mode. We will be more than happy to Welcome our New Team member on board, who can support driving Payroll Operations. In this role you will report directly to Celonis’ Director of HR Administration & Payroll who is based in Munich and work alongside a team distributed across Munich and Madrid.

The Role:

Together with the international Team, you will be responsible for forming and maintaining employee records, while supporting the People Team with a variety of Payroll Topics for India and other APAC and EMEA entities within a fast-paced and high growth environment. You will be knowledgeable when it comes to labor code and payroll for mainly India but also providing backup support for other countries across EMEA APJ. You will provide support internally for employees and Line Managers when it comes to country specifics (end to end employee life cycle). You will support the operational topics (without limited guidance) in the respective countries to help create a great employee experience and make Celonis a destination employer. 

The work you’ll do:

• Preparation of payroll ensuring the correct and timely processing of payroll in collaboration with our external payroll vendor
• Payroll Onboarding and offboarding of new employees
• Preparation of certificates, and other payroll documents
• Acting as the liaison between Celonis and authorities, social security funds and health insurance providers
• Maintaining and updating our intranet, Celobase, as well as employee personal files
• Pulling system reports
• Support the digitalization of our documents and processes for your colleagues
• You are the first point of contact for inquiries regarding payroll, vacation, parental leave, etc.
• Partner with various department stakeholders to identify solutions that enhance and drive the overall business strategy
• Proactively identify opportunities for process improvement and works with other functions to design and implement enhancements
• Play a central role in advancing and optimizing the payroll ways of working 
• Support in the design, implementation, and accelerated adoption of innovative process enhancement and change initiative
• Preparing documentation, presentations, standard/ad-hoc reporting and analysis, draft communication and distribution using various channels etc.
• With your highly structured, well-organized, and independent working style, you will ensure that all your tasks and processes run smoothly from an organizational and administrative perspective for the respective countries
• To be successful, you'll need to think ‘’outside the box”, find creative ways to approach a problem and innovative solutions to deliver the highest-quality results.
• Role model when it comes to Celonis culture, values and leadership principles.

The qualifications you need:

• A minimum of 2 years of related experience working in Payroll in an international environment
• Specialist in Labor Code, Tax and Payroll rules in India, additional country knowledge is a plus.
• You’re having a good knowledge of modern office tools such as Google/Microsoft Suite, Payroll Systems and HRIS systems
• Excellent written and verbal English language skills
• Consultative approach with excellent analytical and problem-solving skills, focused on efficiency, streamlining, and challenging the current way of working
• Multitasking comes naturally to you, and you handle also thematically different tasks precisely, reliably, and with ease
• Highly flexible, reliable, and motivated, and keep a cool head even in difficult situations
• Willing to take on responsibility, be proactive and drive topics forward 
• Outstanding organizational skills, attention to detail and exceptional accuracy 
• You can work effectively in a global virtual environment, with strong customer focus, and excellent interpersonal and team collaboration skills
• You feel comfortable with new digital ways of reading data and with digital communications tools 
• Ideally have completed a university degree in one of the areas: Human Resources, Business Administration, Psychology, Project Management, or related field.