About the Team
OpenAI’s Global Affairs team leads efforts to build trust and understanding of OpenAI’s work among policymakers and key stakeholders worldwide. Internally, the team helps foster understanding of how policymakers, responding to public concerns about risks, approach AI regulation.
About the Role
The Project Coordinator is a core member who plays a key role in ensuring our team’s success. As part of the Global Operations subteam, you’ll help coordinate strategic campaign planning and operational activities in alignment with our business goals. Your work will act as a force multiplier for executive leadership, the Global Affairs team, and cross-organizational partners.
In this role, you’ll assist in tracking projects from start to finish, ensuring they align with our strategic vision and campaign plans. You’ll help implement systems that promote effective collaboration and smooth information sharing across teams, contractors, and partners. Your support will extend to helping manage resources, maintaining processes, and coordinating high-priority executive initiatives, projects, and events.
As the operational backbone, you’ll ensure time, resources, and information flow smoothly to drive our team’s strategic goals. Day-to-day, this means helping to manage logistics, coordinating project details, anticipating and flagging potential issues, and following up on tasks to ensure nothing falls through the cracks. You’ll also handle more routine tasks to help free up senior team members to focus on higher-level priorities.
If you’re proactive, organized, and eager to contribute to a team that drives impactful global initiatives, this role offers a valuable opportunity to grow and make a difference.
This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. Some travel required, as needed based on project requirements.
In this role, you will:
Help build first in class operations for a global team
Develop, implement, and improve team processes, resources, and workflows that enable effective collaboration and information sharing within the Global Affairs team and across OpenAI teams, contractors, and partners.
Coordinate strategic, projects and events including designing and writing project plans
Collaborate closely with colleagues to scope goals, resources, cross-functional partners and timelines for a wide range of Global Affairs projects
Process and manage consultant and vendor contracts and ensure invoices are paid on time
Provide scheduling and logistical support for meetings at our headquarters,other locations.
You might thrive in this role if you:
Are innately curious and enjoy teaching yourself new skills
Are highly organized and process-oriented
Have excellent communication skills, including writing and editing experience
Enjoy planning and facilitating meetings, including coordinating with other stakeholders, crafting agendas, and following up on key action items
Care deeply about people and communities, and share our commitment to OpenAI’s unique mission
Thrive in a fast-paced, constantly evolving environment
Are comfortable navigating ambiguity
Embrace that no project is too big or too small
Have 3+ years of experience in a role involving scoping and managing multiple, diverse projects and tasks
About OpenAI
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status.
OpenAI Affirmative Action and Equal Employment Opportunity Policy Statement
For US Based Candidates: Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.
We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link.
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At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.