Talent Operations Coordinator

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. 

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously. 

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications. 

• Support our Talent Acquisition Partners with scheduling virtual and onsite interviews across multiple time zones

• Partner with Talent Acquisition Partners and internal stakeholders to support and implement changes to hiring processes

• Identify areas where our process or candidate experience could be improved and maintain efficient and scalable hiring processes

• Work with the Head of Talent Acquisition on strategic talent acquisition projects, such as engineering meetups and organising interviewer training programmes

• Ensure documentation, templates and data cleanliness is maintained

• Act as the sole point of contact for candidates’ scheduling needs, as well as onsite interview support in person at your local office

• Book necessary candidate travel arrangements and coordinate candidate expense reimbursements

• Contribute to report generation as we measure and analyse the effectiveness of our hiring processes

• Have prior experience in supporting a scaling, fast-paced, high-volume talent acquisition function

• Are comfortable with technology and have experience with Applicant Tracking Systems

• Have exceptional communication and decision-making skills, including the ability to articulate challenges and propose solutions

• Have exceptional organisational skills and attention to detail

• Have the ability to problem-solve independently and take initiative

• Are motivated and ambitious, willing to learn and put forward ideas for improvement

• Can adapt to change and operate in a fast-paced environment

• Have the professionalism to handle confidential information

Note: The above bullet points describe the ideal candidate. None of us matched all of these at once when we first joined Helsing. We encourage you to apply even if you believe you meet only part of our wish list.

• Data driven mindset and ability to manage and interpret reports

• Experience with Greenhouse, Confluence and Microsoft Office

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns. 

• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world. 

• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward. 

• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts.  

• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about. 

• A focus on outcomes, not time-tracking

• Competitive compensation and stock options

• Relocation support

• Social and education allowances

• Regular company events and all-hands to bring together employees as one team across Europe

• A hands-on onboarding program (affectionately labelled “Infraduction”), in which you will be building tooling and applications to be used across the company. This is your opportunity to learn our tech stack, explore the company, and learn how we get things done - all whilst working with other engineering teams from day one (Specifically for engineering and AI)