Workplace Coordinator - Front Desk (Contract)

We're seeking an energetic and organized Workplace Coordinator for the Front Desk to join our growing team and deliver an exceptional employee experience! This is an exciting role where your contributions will directly impact the team’s productivity and overall workplace happiness. As the first point of contact for employees, guests, and clients, you'll play a crucial role in creating a positive and professional impression of our company. This position requires a high level of customer service and a can-do attitude to help make Perplexity an inviting environment and an amazing place to work!

NOTE: This is a contract to hire position, onsite (M-F) in our San Francisco office.

Rate: $35 - $40 per hour/40 hours per week.

Responsibilities

• First point of contact for employees, guests, clients, and candidates - greet and register all visitors in a professional and friendly manner, notifying the respective hosts of their arrival
• Complete a daily check of temporary badges. Ensure all badges are accounted for and returned daily; Maintain an electronic list of badges assigned to staff, providing lost or damaged access card numbers to property management for cancellation
• Manage incoming calls, emails, and correspondence
• Coordinate meeting room bookings and maintain office calendars
• Assist with basic office management tasks and inventory control
• Provide general administrative support to the Workplace team, onsite leadership team and other departments as needed
• Assist with onsite and offsite office events (i.e. Happy hours/culture events/etc). Requirements include ordering catering, decorating, setting up and cleaning
• Manage outgoing shipments and all incoming mail, packages, and deliveries, and distribute appropriately (may require some physical lifting/carrying)
• Handle vendor management, maintaining positive relationships with external service providers for catering, cleaning, and other services, and ensuring adherence to contracts and service agreements

Qualifications

• 1-2 years of experience in a receptionist or customer service role, preferably in a technology company or fast-paced environment
• Ability to come into the SF office 5x/week
• Excellent verbal and written communication skills
• Proficiency in Google Workspace and Slack
• Strong organizational and multitasking abilities
• Ability to prioritize tasks and work independently with minimal supervision
• Positive attitude, proactive, ability to work through ambiguity, and willingness to learn and adapt in a startup environment
• Effective communication and interpersonal skills, with a customer-focused approach
• Interest in technology and startup culture