Workplace Project Coordinator at OpenAI

About the Team

The Workplace Operations team is responsible for elevating the employee experience through different delineations of the industry (Facilities, Operations, Experience) to support our growing company in its mission to ensure that AGI benefits all of humanity. Our driving mission is High-Quality, Humble, Human-Centered Hospitality with Intention.

As a Workplace Project Coordinator, you will support project-based requests and move-related issues from an FF&E (Furniture, Fixtures, & Equipment) perspective for our San Francisco Headquarters. You will assist in expanding our office footprint over the next several years, ensuring the smooth operation of daily functions and event-related furniture needs.

We’re looking for people who are dynamic, creative, and capable of managing multiple tasks within tight timelines. You should have a passion for project management and the ability to coordinate with vendors effectively. This role requires a balance of strategic thinking and hands-on execution, making it perfect for someone who thrives in a fast-paced, ever-changing environment.

This role is based in San Francisco, CA, and will be in office 5 days per week. We offer relocation assistance to new employees.

In this role, you will:

• Develop a scalable furniture inventory system for a growing company.

• Standardize fixtures and line up a faster furniture procurement vendor.

• Own and update a portion of the floor plan space, including AutoCAD files and drawings.

• Support daily operations and event-related furniture requests.

• Engage in minor project requests within the greater workplace.

• Act as coverage and support for large 2000+ employee moves within the MAC team.

• Coordinate with vendors, especially for small project-based engagements.

• Implement value engineering to complete tasks efficiently and creatively.

You might thrive in this role if you:

• Have experience with furniture and project management.

• Possess general workplace knowledge.

• Exhibit strong organizational skills and impressive time management.

• Are able to act quickly and think outside the box.

• Remain well-composed under pressure.

• Have a passion for solving complicated problems.

• Demonstrate effective vendor management skills.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. 

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. 

For US Based Candidates: Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link.

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At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.