About the Team
Our Executive Operations team includes Executive Business Partners who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We play a pivotal role in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.
Our leadership team reflects OpenAI’s culture and core values and is a mission-driven, kind, and thoughtful group. We take pride in creating a work environment that fosters collaboration, open communication, and authenticity, making OpenAI an excellent place to work for highly accomplished professionals.
About the Role
We’re looking for an Executive Assistant to support leaders within our Technical Organization by coordinating their calendars and meeting schedules, planning offsites, and providing light project management support.
This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.
In this role, you will:
Support leaders in our tech org.
Have a macro view on how teams work together and will identify efficiencies that can be created to unlock deeper collaboration in order to accelerate our ability to achieve our mission.
Act as a confidante and strategic partner to our leadership staff by ensuring their time is spent on the most leveraged activities.
Make recommendations regarding time management, prioritization, and delegation.
Coordinate meetings and clear conflicts for our senior leadership team; ensure critical meetings aren’t missed or delayed and are prioritized accordingly.
Arrange flight, hotel, car, and restaurant reservations for members of this group and perform other administrative tasks as needed.
Work with our recruiting team to coordinate interviews for technical/business leaders and collect their timely feedback.
Work on special projects on an as-needed basis.
You might thrive in this role if you:
You have 5-7 years of experience in an executive support role or similar support function.
You've worked with technical or business leaders and supported multiple leaders in the past.
You’ve worked in a high-growth startup, investment banking, or similar environment.
Managed and optimized extremely busy calendars.
Detail oriented - they have set up good systems to actually manage work; it’s not a personality trait but functional skills, like mastery of Asana, bullet-system, etc.
Strong communication - being able to tailor a message appropriate to a specific audience (writing an email to a Senator vs. a Customer vs. an Exec)
You understand the balance between transparency and confidentiality.
Humility/diplomacy - this role has the potential to accrue power in a unique ways, but we want this person to be decisive and make noncontroversial decisions
Very fluent in Google Calendar, Docs, Sheets, Gmail, etc. and other modern productivity software, and are excited to learn and use new tools.
Genuine interest in the technology we’re building and the transformative potential of AI
About OpenAI
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status.
OpenAI Affirmative Action and Equal Employment Opportunity Policy Statement
For US Based Candidates: Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.
We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link.
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At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.