About the Role

Inflection is looking for an experienced and highly organized Office Manager to join our growing team. As a proactive, detail-oriented, and energetic individual, you thrive in a fast-paced, dynamic environment where no two days are the same. As the first Office Manager for our new Bay Area office, you will play a crucial role in ensuring that our workplace runs smoothly and efficiently with a service-minded approach. You’re not afraid of getting your hands dirty and working behind-the-scenes to ensure things go as planned.

Though responsibilities may range, you can expect to own the following:

Manage all aspects of office operations, including vendor management, facilities management, reception, shipping and receiving, as well as managing, ordering and stocking company items.
Act as the primary point of contact for the building property manager and other external vendors, ensuring timely and effective communication.
Vetting and onboarding new vendors and managing workplace programs as needed, always seeking ways to improve office operations and efficiency.
Plan and execute internal company events, including our 7th week Meetup, team building activities, happy hours, and other social events.
Manage team requests and provide excellent customer service to employees.
Collaborate closely with the Operations team on employee experience projects and programs.
Maintain a clean, organized, and welcoming office environment.

This is an in-person hospitality role, based on-site 5 days a week that requires availability to work on the weekends as needed to meet business needs. The office hours would generally be Monday-Friday 8-5pm PT.

Qualifications:

5+ years of experience in office management or related fields.
Strong organizational and project management skills.
Excellent interpersonal and communication skills.
Ability to work independently and proactively identify areas for improvement.
Previous experience in service or hospitality.
Previous experience in launching a new office (a plus)
Proficiency in Google Suite and other relevant software.

Employee Pay Disclosures

At Inflection AI, we aim to attract and retain the best employees and compensate them in a way that appropriately and fairly values their individual contributions to the company. For this role, Inflection AI estimates a starting annual base salary will fall in the range of approximately $90,000 - $115,000. This estimate can vary based on the factors described above, so the actual starting annual base salary may be above or below this range.

About Inflection

We are a small, friendly and multi-disciplinary AI studio creating a personal AI for everyone. Our first AI is called Pi, for personal intelligence, a supportive and empathetic conversational AI. Our studio is made up of the world's leading AI developers, creative designers, writers and innovators working together in a deeply multidisciplinary style to create a brand new class of digital experiences.

How We Work

We value excellence and ownership. Our organizational structure focuses on individual responsibilities rather than management hierarchies. Everyone is expected to lead by doing. We are big believers in the unreasonable effectiveness of highly talented Individual Contributors who are given all the resources, space and ownership to move fast and deliver outstanding results.

Teamwork and generosity are at our core. Our culture celebrates positive challenges, asking questions, learning and actively supporting one another. This mentality of shared respect and purposeful teamwork is key to our success. We equally value all technical and non-technical contributions.

Constructive disagreement is essential. We appreciate when team members challenge assumptions, put forward new ideas, or encourage us to move faster or slower. Openness, honesty and kindness make us great.

Feedback is our ground truth. We have a tight feedback loop between the user experience and our AI creation process. Quantitative and qualitative data drives our priorities. This goes for internal culture too. Everyone has ownership and visibility into key decisions and progress.

Writing creates accountability. Whether on internal communication tools or in team memos, we are strong communicators with a special focus on the written word.

We deeply value time to reset outside of work. We encourage one another to constantly take time to recharge and always focus on maintaining a healthy work-life balance.

Engineering at Inflection

We are a vertically integrated AI studio. This means that our entire technology stack – from large foundational model pre-training to the user interface – is built in-house, with each of the components co-optimized to deliver the best AI experiences. We have built one of the most advanced large language models in the world, based on multiple novel and proprietary innovations.

We believe in scale as the engine of progress in AI, and we are building one of the largest supercomputers in the world to develop and deploy the new generation of AIs.

We wear multiple hats and don’t distinguish between engineering and research. We continuously explore and exploit, creating new and perfecting existing techniques and solutions. User feedback is our North Star.

Our Benefits

We offer generous benefits to ensure a positive, safe, inclusive and inspiring work environment for all Inflectioneers.

Physical office space in Palo Alto and London, along with reimbursements for work from home expenses and co-working spaces
Unlimited paid time off
Parental leave and flexibility for all parents and caregivers
Generous medical, dental and vision plans for US employees
Compliance with country-specific benefits for non-US employees
Visa sponsorship for new hires
Avenues for personal growth such as coaching, conference attendance, or specific trainings

Diversity & Inclusion

We are building personal AIs that we hope will serve everyone. We are deeply committed to representing the full extent of the human experience inside our AI Studio. This means that everyone from any walk of life is welcome if you have the right skills. We populate diverse candidate pools for all open roles.

Office Manager (Palo Alto) at Inflection AI