We're seeking a detail-oriented Recruiting Coordinator to join our talent team at Luma AI. In this pivotal role, you'll ensure a seamless candidate experience while supporting our recruiting team in finding exceptional talent to build groundbreaking AI technology. The ideal candidate is highly organized, tech-savvy, and passionate about creating an outstanding experience for everyone who interacts with our hiring process.
What You'll Do
Manage end-to-end interview scheduling for candidates and hiring teams, creating a smooth, well-coordinated experienceServe as the primary point of contact for candidates, providing timely updates and clear communication throughout the hiring processMaintain accurate candidate data and documentation in our ATS (Ashby)Coordinate candidate travel and accommodations when necessaryPrepare interview materials and assist with interview panel preparationHelp organize and execute recruiting events, both virtual and in-personTrack recruiting metrics and prepare regular reports on hiring progressIdentify opportunities to improve and streamline our recruiting processesCollaborate with the broader talent team to ensure consistent quality across all candidate touchpoints,
What We're Looking For
3+ years of experience in recruiting coordination, preferably in a technology companyStrong organizational skills with exceptional attention to detailExperience with ATS systems (Ashby experience is a plus)Excellent written and verbal communication skillsProblem-solving mindset with ability to juggle multiple prioritiesTech-savvy with proficiency in Google Workspace, scheduling tools, and willingness to learn new systemsStrong interpersonal skills and ability to work with diverse stakeholdersExperience supporting technical hiring is a plus,
Standout Qualities
You're meticulously organized, with systems to track complex scheduling across multiple time zonesYou anticipate needs before they arise, proactively addressing potential conflictsYou're adaptable and responsive, handling last-minute changes with graceYou prioritize candidate experience, ensuring everyone feels valued throughout the processYou're passionate about building diverse teams and creating inclusive hiring practices